Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
Birchwood, Warrington, WA2 0YL
Procure critical safety and regulatory compliance services for public sector social housing through a compliant DPS from fire safety and gas servicing, Japanese knotweed and invasive plants and radon testing to asbestos management, legionella control, lift maintenance and electrical testing.
This DPS addresses the critical social housing compliance challenges facing social housing landlords nationwide.It provides a compliant route to procure safety and regulatory services across seventeen categories including fire risk assessments and passive protection, gas and electrical safety, asbestos surveying and removal, legionella testing and treatment, lift installation and servicing, access control, Japanese knotweed removal, radon testing and mansafe systems.
With rapid access to pre-vetted contractors who understand regulatory requirements, the DPS structure allows new compliance specialists to join at any time maintaining capacity across evolving safety standards. Better compliance governance directly protects the safety and dignity of residents. By securing the right expertise early, landlords minimise the risk of failure-harm, legal exposure and reputational shock later, protecting residents and building safer communities.
Review the list of suppliers available on this dps. See lots section below for suppliers per lot.
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Covers regular servicing, inspection, repair and maintenance of heating systems (e.g. boilers, heat pumps, distribution pipework) to ensure safe, efficient and compliant operation across residential, communal or commercial properties.
Includes periodic electrical testing, inspection, remedial repair work, fixed wiring tests (EICRs), safety certification and ongoing maintenance of electrical systems to ensure compliance with regulations and safety standards.
Supply, installation, servicing and maintenance of systems controlling building access, such as entry systems, door controllers, intercoms, biometric/secure entry, and remote access systems.
Provision, testing, inspection and minor repair of fire safety systems – including fire alarms, smoke detectors, fire doors, fire suppression systems, fire compartmentation, emergency lighting, and fire safety compliance support.
Surveying and testing of asbestos in buildings. This includes asbestos risk assessment, lab testing, and ongoing compliance checks.
Removal, remediation and monitoring of asbestos in buildings. This includes asbestos safe removal works, encapsulation and disposal.
Survey, management, containment, removal and remediation of invasive plant species (notably Japanese knotweed) and associated site works to prevent re-infestation.
Testing, measurement and mitigation works for radon gas in buildings including sniff tests, long-term monitoring, installation of radon mitigation systems (e.g. ventilation, barriers) and reporting.
Our straightforward process enables you to run Mini-Competitions to find the right supplier for your needs. You can award contracts for any duration that suits your project requirements. Further information on the Mini-Competition process can be found below.
Mini-Competition Process
Our Mini-Competition process allows you to specify your exact project requirements. Please contact us to start the process. All suppliers on the relevant lot of the DPS who have the necessary capabilities are invited to submit tenders. The process typically takes 2–4 weeks from invitation to award.
Selection criteria:
Suppliers are evaluated on their ability to deliver your project based on:
Our support doesn't stop at contract award. We provide a comprehensive wraparound service throughout your entire procurement journey from evaluation and award through to contract management and delivery. We work alongside you to ensure suppliers are held to account, performance is monitored, and your contract delivers the outcomes you need. Our goal is simple: to help you achieve the best possible results for the residents and communities we serve, with expert guidance at every stage.
Need to catch up with your account manager? Or want to discuss a project you are working on, our team will be happy to talk this through with you.
Commercial Manager South and NI
Commercial Manager North & Midlands
Account Manager North
Account Manager Midlands
Account Executive South
Account Manager South & SE
Account Executive North & Midlands
Commercial Manager Scotland
Account Manager Scotland
Account Manager Wales
Account Manager South & SW
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Balancing tight budgets, regulatory compliance, and resident expectations requires suppliers who truly deliver. Our DPS connects you with vetted contractors while our team supports you from specification, ongoing managament all the way through to completion helping you avoid costly variations, delays, and the administrative burden of running multiple procurements. Contact us to streamline your approach.
Scrutiny over spending, pressure to demonstrate social value, and the challenge of coordinating works across multiple sites and teams can slow down essential projects. Our DPS simplifies procurement while our experts guide will be on hand throughout to you through evaluation, contract management, and performance monitoring ensuring you meet your obligations without the overhead. Get in touch to discuss your needs.
Juggling responsive repairs, cyclical programmes, and major works means procurement can quickly become a bottleneck when you need to focus on residents. Our DPS gives you a streamlined route to qualified contractors for your specific requirements, with our team supporting you through evaluation and ongoing contract management reducing administrative burden so you can prioritise service delivery. Speak to us today.
The DPS helps landlords evidence full compliance for inspections by the Regulator of Social Housing, Housing Ombudsman, or Health and Safety Executive (HSE). Every contractor engaged through the DPS provides traceable documentation such as asbestos survey certificates, EICR reports, or Legionella logs ready for audit. PfH’s transparent processes and compliant procurement model reduce risk of maladministration and regulatory breach. This ensures providers can demonstrate both operational safety and governance accountability.
All DPS suppliers undergo pre-qualification checks aligned with PAS 91 and Public Contracts Regulations 2015. Each contractor must hold appropriate SSIP accreditations (such as CHAS or SafeContractor) and demonstrate compliance with Health and Safety at Work etc. Act 1974 and Management of Health and Safety at Work Regulations 1999. PfH’s evaluation process reviews competency, insurance, and quality systems, ensuring members access only reputable, safety-compliant suppliers through a transparent procurement route.
Yes. The DPS is designed to scale across diverse housing portfolios, allowing members to award regional or multi-lot contracts through mini-competition. This flexibility enables consistent standards across general needs, supported housing, and leasehold schemes. PfH supports providers in consolidating compliance activity—covering asbestos, Legionella, damp, and safety inspections under unified management. This holistic approach strengthens audit readiness and reduces the administrative burden of managing multiple standalone service contracts.
The Building Safety Act 2022 requires landlords to manage and evidence building safety throughout the property lifecycle. The DPS provides access to multidisciplinary consultants for building safety case reviews, risk assessments, and digital record management. These suppliers help landlords prepare for regulator audits and implement the golden thread of safety information. By procuring through PfH, providers can demonstrate compliance and maintain accountability across all dutyholder responsibilities.
Yes. The DPS includes licensed waste management providers who operate under the Environmental Protection Act 1990 and Hazardous Waste (England and Wales) Regulations 2005. Services include chemical disposal, waste oil management, and decontamination works. Water hygiene contractors also support Safe Water Management Plans under HSE’s L8 ACOP. All suppliers are vetted for environmental permits and ISO 14001 accreditation, helping landlords evidence sustainability and regulatory compliance across their operations.
The DPS offers accredited specialists in indoor air quality monitoring, radon testing, and environmental health risk assessment. These services align with HSE EH40/2005 Workplace Exposure Limits and Public Health England radon guidance. Contractors can measure CO₂, VOCs (volatile organic compounds), and particulate matter to identify health risks in housing. By procuring through PfH, landlords can ensure independent, scientifically validated monitoring that supports compliance with environmental standards and improves resident wellbeing.
The DPS covers a range of environmental management services, including pest control, bird proofing, and Japanese knotweed removal. Contractors follow Environment Agency guidance for invasive weed treatment and disposal under the Environmental Protection Act 1990. For pest control, services align with British Pest Control Association (BPCA) standards, covering rodent, insect, and bird infestations. This helps landlords maintain safe, hygienic properties and meet their statutory health obligations
Yes. The DPS includes EICR testing in accordance with the Electricity at Work Regulations 1989 and IET Wiring Regulations (BS 7671). Gas engineers on the DPS are Gas Safe registered and follow the Gas Safety (Installation and Use) Regulations 1998. Lift contractors carry out maintenance and LOLER inspections to ensure compliance with the Lifting Operations and Lifting Equipment Regulations 1998. This enables housing providers to centralise essential safety checks through a single, compliant procurement route.
Suppliers on the DPS deliver fire risk assessments, alarm maintenance, emergency lighting inspections, and fire door surveys, all compliant with the Fire Safety (England) Regulations 2022 and Building Safety Act 2022. Contractors work to British Standards such as BS 9999 (fire safety in design, management, and use of buildings) and BS 5839 (fire detection and alarm systems). This ensures housing providers meet legal duties for both general needs and high-rise properties, maintaining safe living conditions and robust evidence trails for regulators.
Under Awaab’s Law and the Housing Health and Safety Rating System (HHSRS), landlords must address damp and mould hazards promptly. The DPS provides access to environmental health contractors who conduct damp and mould surveys, identify underlying causes (such as poor ventilation or thermal bridging), and carry out safe remediation. By using pre-qualified specialists, providers can evidence compliance with the Building Safety Act 2022 and demonstrate proactive tenant health protection aligned with Department for Levelling Up, Housing and Communities (DLUHC) guidance.
The DPS includes contractors accredited to conduct Legionella risk assessments and implement control regimes compliant with the HSE’s Approved Code of Practice L8 and HSG274 Part 2. Services include Legionella sampling, tank cleaning, temperature monitoring, and remedial works. Regular testing supports compliance with the Health and Safety at Work etc. Act 1974 and reduces risks of Legionnaires’ disease in communal systems. Using the DPS ensures access to qualified water hygiene specialists who follow strict HSE protocols for social housing environments.
The DPS provides access to licensed asbestos surveyors, analysts, and removal contractors who operate in line with the Control of Asbestos Regulations 2012 and HSE guidance (HSG264). These specialists undertake management, refurbishment, and demolition surveys to locate asbestos-containing materials (ACMs), followed by safe removal or encapsulation where needed. All suppliers are accredited under UKAS ISO/IEC 17020 or 17025, ensuring technical competence. Using the DPS helps landlords demonstrate due diligence and maintain audit-ready asbestos registers across their housing stock.
The DPS is best used when providers need niche or emerging compliance services not yet available on the framework. It’s particularly valuable for sourcing local, specialist contractors for new or urgent requirements. While the framework suits long-term, pre-defined contracts, the DPS offers agility—housing associations can issue mini-competitions to invite bids from pre-qualified suppliers. This approach enables members to secure value-for-money and compliance assurance across a wider scope of services under UK public procurement regulations.
The PfH Compliance Services Dynamic Purchasing System (DPS) offers greater flexibility than a traditional framework, allowing new suppliers to join at any time. It covers a broader range of compliance areas, including asbestos, Legionella, fire safety, and invasive weed management. Unlike the fixed-term Compliance Solutions Framework, the DPS continually adapts to emerging legislation and member needs. This makes it ideal for social housing providers seeking compliant routes to a wide variety of specialist safety and inspection services without waiting for the next framework cycle.
